APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 100317 Work Session Minutes.pdf
Attachment: 100317 Board Mtg Minutes.pdf
Attachment: 101317 Master board Training minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board October 17, 2017 (Regular).pdf
Attachment: Board October 17, 2017 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 10.17.17 Reassignment for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL TO ENGAGE SPECIAL COUNSEL

Description
The School Board, along with all other Florida school boards, the Florida Department of Education and other educational institutions, have been named as a defendant in the case of Florida Education Association et al. v. State of Florida. The case alleges that the state's Best and Brightest Teacher Scholarship Program is discriminatory based on age and race.  The engagement of Tallahassee attorney Leonard Dietzen of the Rumberger Kirk & Caldwell law firm to represent the School Board will provide the Board with an experienced, local Tallahassee counsel who has been engaged by at least 14 other School Boards to defend them in this litigation thereby affording the Board the opportunity to limit its legal expenses by sharing them with other School Boards.

Recommendation
That the School Board authorize the Superintendent of Schools to sign the attached engagement letter to hire the firm of Rumberger Kirk & Caldwell to represent it in the Florida Education Association et al. v. State of Florida, Department of Education et al. case.

Attachment: Representation letter.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF THE DATA EVALUATION USE AGREEMENT BETWEEN THE INTERNATIONAL DATA EVALUATION CENTER/OHIO STATE UNIVERSITY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The International Data Evaluation Center (IDEC) at the Ohio State University (OSU) is responsible for collecting and analyzing data for Reading Recovery programs in the United States, including the program in Sarasota County. The IDEC/OSU will create reports that will enable the district to evaluate the effectiveness of the Reading Recovery program. The agreement specifies the terms for sharing and using the data.

Recommendation
That the agreement between the International Data Evaluation Center/Ohio State University and the School Board of Sarasota County, Florida be approved as presented.

Attachment: IDEC OSU Data Sharing Agreement 10-5-17.pdf

11. APPROVAL OF AGREEMENT BETWEEN THE COMMUNITY FOUNDATION OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The purpose of this agreement is to evaluate and plan programs to include: promoting strategies to address summer learning loss, early learning, and attendance goals.  

Recommendation
That the agreement between The Community Foundation of Sarasota County and the School Board of Sarasota County, Florida, be approved as presented.  

Attachment: Community Foundation interagency agreement 100517.pdf

12. APPROVAL OF AGREEMENT BETWEEN VENICE HMA, LLC D/B/A VENICE REGIONAL MEDICAL CENTER AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Professions Program in the field of Health Sciences and Venice Regional Medical Center operates a fully functional medical facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and skills in actual patient-centered situations in a health care facility. Venice Regional Medical Center has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation between Venice Regional Medical Center and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Venice Regional Med Ctr 2017 Final.pdf

13. APPROVAL OF THE CONTRACT WITH VISCOM AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of this contract provides sign language interpreter for hearing impaired 1st grade student. This contract is necessary because the total amount being paid to VisCom will exceed $50,000.00 during the 2017-18 school year.

Recommendation
That the contract between VisCom and the School Board of Sarasota County, Florida be approved as presented.

Attachment: VisCom Contract (Phillippi) 17-18.pdf

14. APPROVAL OF AGREEMENT BETWEEN AUTUMN OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science program, and the Health Care Facility manages a health care facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in actual patient-centered situations in a health care facility. The Health Care Facility has agreed to make its facility available to the School Board for such purposes.

Recommendation
That the Affiliation between Autumn of Sarasota and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Autumn of Sarasota 10-3-17.pdf

GRANTS

15. APPROVAL OF THE 2017-2018 CONTRACT BETWEEN THE SARASOTA FAMILY YMCA, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY TO PROVIDE MCKINNEY-VENTO HOMELESS CHILDREN AND YOUTH EDUCATION SERVICES

Description
This contract for 2017-2018 services is part of the interagency agreement between the Sarasota Family YMCA, Inc., and the School Board of Sarasota County, Florida, to provide services for homeless children and youth. The initial agreement was approved by the Board on 7/20/2010 which shall continue as long as the Board receives Title X grant funds or until either party terminates the agreement as stipulated therein.

Recommendation
That the School Board of Sarasota County, Florida, approve the contract for 2017-2018 for McKinney-Vento Homeless Children and Youth Education Services as presented.

Attachment: Interagency Agreement Title X Homeless 7-20-2010.pdf
Attachment: YMCA Homeless Youth Services 17-18 signed 310 form 10-4-17.pdf

16. APPROVAL OF THE FST -THE WRITE STUFF GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR GOCIO ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $4,878 will allow Gocio Elementary School Kindergarten through fourth grade students to attend Florida Studio Theatre performances followed by in-class writing workshops.

Recommendation
That the FST - The Write Stuff grant application be approved.

Attachment: FST Write Stuff.pdf

17. APPROVAL OF THE SERVICE WITH A SMILE: TIERED TUTORING GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR NORTH PORT HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $5,341 will support a tutoring program at North Port High School designed to allow student leaders to tutor struggling North Port High School peers and Atwater Elementary School students.

Recommendation
That the Service with a Smile: Tiered Tutoring grant proposal be approved.

Attachment: Service with a Smile.pdf

18. APPROVAL OF THE FLORIDA STUDIO THEATRE'S WRITE A PLAY PROGRAM GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR TUTTLE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,428 will allow third-grade Tuttle Elementary School students to attend a Florida Studio Theatre performance followed by an in-class writing workshop.

Recommendation
That the Florida Studio Theatre's Write a Play Program grant proposal be approved.

Attachment: FST Tuttle.pdf

19. APPROVAL OF THE FLORIDA STUDIO THEATRE WRITE A PLAY SHOW AND WORKSHOP GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR TOLEDO BLADE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $4,860 will allow Florida Studio Theatre to present three plays at Toledo Blade Elementary School followed by playwriting workshops for students.

Recommendation
That the Florida Studio Theatre Write a Play Show and Workshop grant application be approved.

Attachment: FST Toledo Blade.pdf

20. APPROVAL OF THE READING RECOVERY TEACHER LEADER GRANT PROPOSAL TO THE GULF COAST COMMUNITY FOUNDATION FOR ALL ELEMENTARY SCHOOLS

Description
COMPETITIVE: Grant funds of $80,000 will provide a Reading Recovery Teacher Leader to deliver direct services to students as well as professional development and training for teachers across all elementary schools.

Recommendation
That the Reading Recovery grant proposal be approved as presented.

Attachment: Reading Recovery.pdf

FIELD TRIPS

21. APPROVAL FOR BOOKER HIGH SCHOOL STUDENT LEADERS TO TRAVEL TO BURLINGTON, VT TO ATTEND THE COLLEGE FOR EVERY STUDENT (CFES) NATIONAL CONFERENCE ON OCTOBER 26 - OCTOBER 28, 2017

Description
The field trip is for Booker High School student leaders to experience the CFES National Conference that provides networking opportunities, resources, strategies and tools that will help enhance the development of their post-secondary plan.

Recommendation
That the Booker High student leaders trip to Burlington, VT on October 26-28, 2017 be approved.

22. APPROVAL FOR PINE VIEW SCHOOL BAND STUDENTS TO ATTEND BAND FESTIVAL COMPETITION IN CHICAGO, IL ON APRIL 5 - APRIL 8, 2018

Description
The music festival performance is an adjudicated competition followed by clinics facilitated by nationally recognized conductors and educators.

Recommendation
That the Pine View Band trip to Chicago, IL on April 5-8, 2018 be approved.

MATERIALS MANAGEMENT

23. APPROVAL TO AWARD BID #18-0111 FOR VARIABLE FREQUENCY DRIVE MATERIALS AND REPAIR SERVICES

Description
Bids to provide 'Variable Frequency Drive Material and Repair Services' were received from two vendors on September 27, 2017. The bid of Commercial Air Management, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of three years with an option to renew for two additional one-year periods. Funds for these purchases are contained in the transfer from the capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Commercial Air Management, Inc., to provide 'Variable Frequency Drive Materials and Repair Services' in amount not to exceed $225,000.00 for a three-year period, be approved as presented.

Attachment: VariableFreq18-0111 REC.pdf

24. APPROVAL TO AWARD BID #18-0125 FOR TREE TRIMMING AND REMOVAL SERVICES

Description
A bid to provide 'Tree Trimming and Removal Services' was received from one vendor on September 28, 2017. The bid of Blades of Green, was the best low bid meeting the advertised specifications. This bid is for a period of three years with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Service Department.

Recommendation
That the bid of Blade of Green to provide 'Tree Trimming and Removal Services' in amount not to exceed $450,000.00 for a three-year period, be approved as presented.

Attachment: TreeTrim18-0125 REC.pdf

25. APPROVAL TO AWARD BID #18-01555 BUS BRAKE REPAIR PARTS

Description
Bids to provide 'Bus Brake Repair Parts' were received from nine vendors on September 26, 2017. The bids of Fleet Acquisitions, LLC dba Fleet Products, Fleet Pride, NeoPart Transit, Tampa Springs Company, TPH Holding, LLC dba The Parts House, and Vehicle Maintenance Programs, Inc., were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of three years with an option to renew for two additional one-year periods. The funds for these purchases are contained in the operating budget allocated to the Transportation Department.

Recommendation
That the bids of Fleet Acquisitions, LLC dba Fleet Products, Fleet Pride, NeoPart Transit, Tampa Spring Company, TPH Holding, LLC dba The Parts House, and Vehicle Maintenance Program, Inc., to provide 'Bus Brake Repair Parts' in an amount not to exceed $300,000.00 for a three-year period, be approved as presented.

Attachment: BusBrakeParts18-0155 REC.pdf

CONSTRUCTION

26. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure of ease of review. These change orders collectively total a decrease of ($393,743.95) in gross contract dollars. Included in these change orders are ($410,107.00) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($386,846.23) result in a net of $23,260.77 in sales tax savings.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: OCT17CO.pdf

27. APPROVAL OF CONSTRUCTION MANAGER'S CONTRACT FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR BRENTWOOD ELEMENTARY SCHOOL CAFETERIA REPLACEMENT AND HVAC RENOVATION PROJECT

Description
Under the terms of the 3/7/2017, (Item #27), Board approved "Agreement between Owner and Construction Manager Pre-Construction", included pre-construction services only. On 9/7/2017, the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with Jon F. Swift, Inc., for the first phase of this contract. The scope of work for phase 1 includes connection and services for the temporary cafeteria, demolition of the existing cafeteria, and preliminary sitework and services for the overall project. The Guaranteed Maximum Price (GMP) for phase 1 is $999,701.00.  The remaining phase for the project will be contracted via a revised GMP change order to this contract.  The project will be multi-phased with an overall total projected budget of $12,500,000.00. The project's overall scope of work shall include Construction Management Services to install a temporary cafeteria while demolishing and replacing the existing cafeteria with a district-standard Cafetorium, campus HVAC renovation, remodel of existing Media Center, and overall campus beautification.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  Funds for this project are available in the capital budget account.

Recommendation
That the GMP Contract for Construction for the Brentwood Elementary School Cafeteria Replacement and HVAC Renovation project be approved as presented.

28. APPROVAL OF AMENDMENT #1 WITH SWEET SPARKMAN ARCHITECTS FOR THE BRENTWOOD ELEMENTARY SCHOOL CAFETERIA REPLACEMENT AND HVAC RENOVATION

Description
This amendment covers the Professional services to provide signed and sealed Architectural and MEP construction documents for the interior renovations of Building 4 and addition of a new flammables storage building (Building 16) as detailed in the attached documents, as these items were not included in the original contracted scope of design.

Recommendation
That approval of Amendment #1 to the agreement dated March 7, 2017 between the owner and architect for design and construction administration services for the Brentwood Elementary School Cafeteria Replacement and HVAC Renovation be approved as presented.

Attachment: Amend_0101.pdf

FINANCE

29. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTHS ENDING JULY 31, 2017 AND AUGUST 31, 2017

Description
The Superintendent's Financial Statements for the months ending July 31, 2017 and August 31, 2017 did not reflect any unexpected trends for the first quarter of the 2017-2018 fiscal year. The negative trend in the General Fund will continue until approximately November when property taxes are received.

Recommendation
That the Board approves the Superintendent's Financial Statements for the months ending July 31, 2017 and August 31, 2017 as presented.

Attachment: Aug 17-18 supers.pdf
Attachment: July 17-18 supers.pdf